Credit Card Expenses (Legacy)

This help article contains instructions for the Legacy Version of Rentec Direct. More information about the latest version of Rentec Direct can be found here: The Remodel | Rentec Direct’s Newest Software Update

The property management software allows you to track your credit card purchases for property expenses easily.

Create a Credit Card Vendor Payee and Bank Ledger

In your Rentec Direct account: 

1. Click on the Settings tab.
2. Click on Manage Vendors & Payees.
3. Click on Add New Vendor.
4. Add in your credit card as a vendor and click the Add Vendor button. 
5. Click on the Accounts tab.
6. Click on Add an Account.
7. Use the drop-down option and select Credit as the account type.

To Post a Credit Card Purchase

1. Click on the Properties tab (or Account Tab if you need to post an expense as a split transaction).
2. From the expense type drop-down select Credit Card.
3. From the bank drop-down option, select the credit card account used.
4. For the Payee description box, assign the expense to the credit card vendor you created.

Paying Your Credit Card Bill

In your Rentec Direct account: 

1. Click on the Accounts tab.
2. Click the Red Dollar Sign [$] on the bank ledger you're using to pay the credit card bill.
3. Keep the Property as 'NONE'.
4. Choose the vendor/payee assigned to this payment as the credit card vendor you created.
5. Enter the total Amount you are paying towards your credit card balance.
6. Click the Post Expense button to save.

To Pull a Report to View Detailed Individual Purchases

1. Click on the Reports tab.
2. Click on Financial Reports.
3. Choose the Credit Card from the Choose Account option.
4. Use the Date Quick Select or enter a custom date range.  
5. Select an Account Ledger Report to view details in individual purchases you've made with your credit card.

To Pull a Report to View Total of All Credit Card Payments Made

1. Click on the Reports tab.
2. Click on Financial Reports option.
3. Choose the account that you used to pay your credit card bill from the Choose Account option.
4. Use the Date Quick Select or enter a custom date range.  
5. Select the Vendor Ledger report and select the credit card payee you created to view credit card statement payments.