Property Sort Order

Customize Property Sort and List options in your Rentec Direct property management software.

Using the default Property List sort option with the new Property Page Display option, your preferred number of properties will automatically be arranged in an organized, easy-to-view Property List when you click on Properties. These two settings are defaults that only need to be set once and can be updated at any time if needed.

Once the Properties List is created, using the Filter and Header sort options built into the page, you can quickly find the specific information you would like to review, eliminating the need for multiple searches. 

Note: Find information about Tenant Sort Order options in your Rentec Direct account

Setting Defaults for Property List Sort Order

The default setting for the Property List Sort option allows properties to be displayed either alphabetically by the property Nickname or alphanumerically by the Street Number.

The following steps walk through how to set the default Property List sort order.

In your Rentec Direct account: 

1. Click on Settings
2. Under Program, click on Program Defaults
3. Under General Preferences use the Property List Sorting drop-down to choose Manual or Automatic:
    
   
   1. When set to Automatic, the property display order is done alphabetically, by Nickname.
   2. When set to Manual, the property display order is done in alphanumeric order numbers entered into the Nickname, such as 123 Highland Street. If the property name contains numbers, then these numbers become the default sort value. 
4. Click on Save Changes

Adjust the Manual Sort Order of Your Properties

If you have set the Property List sorting order to Manual in your Settings, you can further customize the property location on the Properties List. 

In your Rentec Direct account: 

1. Click on Properties
2. Right-click on a property and choose Change Position
   1. For Manual Sorting
      1. Assign a numeric value to your property based on the order you wish it to appear
         
         Example: If you would like a specific property to be 1st on the list, you would enter 1 as the New Sort Value.
         
         Pro Tip: If later you wish to add additional properties to your line-up, you are able to use decimal points so you will not have to re-number all of your properties.
   2. Subunit Assignment
      1. Allows subunits to be added to or removed from a Multi-Unit Property 
         1. This option is helpful when adding new units to Multi-Unit Properties
            
3. Click on Submit when finished

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Setting Defaults for How Many Properties Are Displayed per Page 

The default setting for the  Property Page Display option allows you to select how many lines or properties are to be displayed per page.

The following steps walk through how to select the number of lines or properties are to be displayed per page.

In your Rentec Direct account:

1. Click on Settings
2. Under Program, click on Program Defaults
3. Click on Edit Advanced Settings
4. Under Advanced General Preferences, use the dropdown to select the Number of results to show at once on Property and Tenant Lists
   1. Select from 10, 25, 50, 100, or 250
      Note: The setting will default to 100
5. Click on Save Changes

Applying Filters and Sort Orders

With 8 filters to choose from and multiple Sort Order options, quickly create a purposeful Property List.

The following steps walk through how to create a Property List.
In your Rentec Direct account:

1. Click on Properties
2. Click on the Filter dropdown
3. Select the subject to create the list
4. Click on a header to sort the data even further
5. Click on a header a second time to sort the data in the opposite direction

Note: The image below shows property Filtered (by Listed for rent) and Sorted (by Owner)

Actions from the Property List

While viewing a Property List, there are several clickable fields allowing you to edit information, send emails, access ledgers, properties, and owners, and send emails.

Here's a helpful list of actions that can be made from the Property List:

• Right-click next to a Property to access a clickable menu. If edits are made through the menu, click on Update Property to save changes and return to the Property List.
• Hovering your mouse over the Tenant provides access to clickable links to Edit Tenant or Enter Ledger (of that tenant)
• Hovering your mouse over the Owner provides access to clickable links to Email the owner, Edit the owner, and Enter the owner's ledger.
• Click on the Balance of a property to enter the ledger
• Use the Previous and Next option to change the page displayed