Print or Email a Tenant Statement

Use a tenant's ledger to create a statement in Rentec Direct. You can choose a specific date range or the entire ledger, then print, email, or download the statement as a PDF or CSV file.

Step 1: Create the Statement

In your Rentec Direct account: 

1. Click Tenants

2. Right-click the tenant and select Print Statement

   
   

   

3. Select a Report Period from one of the preset date ranges or select Custom to enter specific dates

   * To print the entire ledger, select Include All Dates

4. Enter the Statement Due Date
5. Select the Custom Options to include:
   • Show Last Payment
   • Display Payments and Credits
   • Show Individual Charges

   • Consolidate Identical Lines

     
     

     

     
     
6. Click Submit

Step 2: Print, Email, or Save the Statement

Once the tenant statement is generated, you can choose how to distribute or save it.

From the Tenant Statement:

• Print: Click the printer icon to print the statement in landscape or portrait format. Statements are formatted to fit standard one- or two-window envelopes.
• Email: Click the envelope icon to email the statement to the tenant. You can add additional email addresses, such as the property owner or your own.
• Download: Click PDF or CSV to download a copy to your computer.

Note: The primary tenant is the email recipient by default.

Tip: Automatically notify tenants by email when a charge or payment is posted to their ledger or when their account becomes overdue. Learn more about Automatic Email Notifications.

Tenant Portal: Tenants can easily access their statement in the Tenant Portal at any time.