Adding "Other" Charges For Tenants (Legacy)

This help article contains instructions for the Legacy Version of Rentec Direct. More information about the latest version of Rentec Direct can be found here: The Remodel | Rentec Direct’s Newest Software Update

Beyond the rent charges and late fees, the Rentec Direct software offers an easy way to add other one-time or recurring charges to a tenants ledger such as a parking fee or garage rental.

How To Add Additional Tenant Charges

In your Rentec Direct account: 

  1. Click on the Tenants tab.
  2. Click on the Red Dollar Sign [$].

Tenants Tab Add Charge Red Dollar Sign Icon

Create a One-Time Charge

From there, to create a one-time charge, continue with these instructions to add in the transaction details

In your Rentec Direct account: 

  1. Add the amount of the tenant charge.
  2. Add a memo (ie: parking fee, garage fee, utilities) on the memo line. 
  3. Leave the recurring option unchecked.
  4. Click Post Charge to save your settings.

Create a Recurring Charge

Once on the transaction details section, after you've entered the amount and memo, you have the option to configure a recurring transaction on the same transaction details section. 

 To set as a recurring charge, follow steps 1 and 2 above then

  1. Check the Option Recurring box, and then: 
    1. Set the frequency of how often the fee should be posted to the ledger.
    2. Set the begin date for the next and subsequent transactions. 

Note: Whenever charging a tenant, we recommend leaving the Category field set as a 110 Charge. Categories (also known as Chart of Account) items within the software were designed for charges related to Properties, so we've created the 110 Charge specifically for these additional charges related to Tenants. 

Adding a one-time or recurring charge to a tenants ledger

Note: If your accounting default setting is set to charge rent "x" amount of days before the due date and you want both charges to appear in the tenant ledger in advance, be sure that your transaction has a begin date prior to the rent due date as well. 

Although similar to the above steps, general instructions for posting recurring property expenses and other recurring transactions can be found here: Recurring Transactions

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