Recurring Transactions
Rentec Direct saves you time by automatically posting recurring charges and expenses, such as rent, HOA dues, pet fees, utilities, and other scheduled transactions. Once created, recurring transactions continue posting on the schedule you choose until they're edited, deleted, or the tenant moves out.
This article provides an overview of recurring transactions, how they work, and the different types available. For step-by-step instructions, see:
How Recurring Transactions Work
Recurring transactions automatically post charges or expenses using the amount, frequency, and schedule you specify. Depending on the type of transaction, they can be created automatically or manually.
When you create a recurring transaction directly from a tenant or property ledger, Rentec Direct automatically fills in the appropriate tenant, property, and bank information to help reduce data entry and setup errors.
Types of Recurring Transactions
Tenant Charges
Recurring tenant charges are posted directly to a tenant's ledger, only appear on their ledger, and may include fees such as:
- Pet fees
- Utility charges
- Taxes
- Other recurring charges
Depending on your account configuration, these charges may appear as individual ledger entries or combined into a consolidated surcharge invoice.
System Note: Rent / HOA recurring charges are automatically created when moving in a tenant. If the charge needs to be added later, it should be added on the Recurring Transaction screen.
Property Expenses
Recurring property expenses are posted to a property ledger and automatically post to:
- The property's ledger
- The associated bank ledger (when a bank account is selected)
- By default, the tenant is not charged for the expense
This helps keep your accounting records accurate while reducing the need for manual entry.
Recurring Rent
Rent / HOA recurring charges are automatically created when moving in a tenant. If the charge needs to be added later, it should be added on the Recurring Transaction screen.
Important: Avoid editing or deleting recurring rent transactions unless you're intentionally changing how rent is billed.
Recurring Surcharges
Recurring surcharges combine rent and other recurring charges into a single monthly invoice instead of posting separate line items.
Using surcharges also coordinates:
- Invoice creation
- Grace periods
- Late fees
For setup instructions, see How to Set Up Surcharges for Consolidated Tenant Billing Invoices.
Viewing Posted Transactions
Recurring transactions appear on the ledger based on how they're configured:
- As individual ledger entries
- As a consolidated surcharge invoice
Click here for more information about Surcharges.
Additional Notes
Creating recurring transactions directly from a tenant or property ledger helps ensure the correct tenant, property, and bank account information is automatically populated, making setup faster and reducing the chance of errors.