Set Up Automated Management Fees

Automated management and placement fees in Rentec Direct help reduce manual entry, improve accounting accuracy, and streamline fee tracking and payouts.

Set Up or Update Management & Placement Fees

Typically Management Fees and Placement Fees are set when adding a property to Rentec Direct. If the fees weren't set when adding the property or there has been a change to the fees or manager the following steps will guide you through setting them up.

In your Rentec Direct account:

1. Click Properties

2. Right-click the property and select Management Fees

   
   
3. Under Fee Structure, configure one or both options:
   1. Base Management Fee
      1. Defaults to category 6100 Management Fees
      2. If this fee is paid to a separate manager, select their management fee expense category
   2. Placement Fee (Commission)
      1. Defaults to category 6150 Commissions
      2. Post once when a tenant is moved in
      3. If this commission is paid to a separate manager, select their commission expense category

4. Click Update Property

   
   

Management Fee Options

Management fees can be configured in several ways:

• Monthly flat rate
• Percentage of tenant payments
• Percentage of charged rent

• One-time placement fee (commission) when a tenant moves in

  

  
  

Tips & Best Practice

• For multi-unit properties, select Update Primary and Subunits to apply fees to all units in the complex
• Management fees post automatically to the property ledger
• Fees appear in the banking ledger only after payment using Pay Property Manager
• For consistent reporting, use the default categories:
  • 6100 Management Fees
  • 6150 Commissions

Tracking Multiple Managers

To track fees across multiple managers, create additional Expense Categories for their management and placement fees using the Management Fee Class. This provides clearer reporting across different managers or portfolios.

Important Timing Considerations

• Fees based on charged rent post on the next scheduled "days early" run. If this setting is not enabled at the time rent is posted (for example, 5 days early), fees for that period may need to be entered manually and will then be automated going forward.
• Fees based on rent payments must be set before posting payments
• Updating a tenant's move-in date and selecting to update accounting may generate additional fee entries
• Always review the property ledger after changes to confirm accuracy