Add Vendors and Payees

Rentec Direct includes built-in vendor management tools to help you track expenses, generate accurate financial reports, and process 1099s efficiently.

While only minimal information is required to create a vendor, entering complete Vendor and Payee details upfront ensures you can fully utilize features like ACH payments, work order communication, and tax reporting.

Adding Vendors and Payees

There are two ways to add Vendors and Payees to your Rentec Direct account:

• Add them directly to your Vendor & Payee list
• Add them while posting an expense 

Add Vendors & Payees to Your List

It's easy to add Vendors & Payees to your Rentec Direct account.

Tip: As you enter the fields, hover over the "?" icons for more details.

In your Rentec Direct account:

1. Click Settings
2. Under Financial, click on Vendors & Payees
3. Click on +Add Vendor 

4. Enter Vendor Details and Contact Information

   Tip: A mobile phone number is required if you would like to Send SMS Text Messages to the vendor. To ensure successful messaging, enable the 10-digit phone number requirement in Advanced Program Defaults.

5. Under Payment Info, enter the bank account details if you plan to pay the vendor via ACH.

   Note: If ACH details are entered, a mailing address is required as well.

   Would you like to pay vendors via ACH for $0.50 per transaction? Check out the Feature Spotlight | Free Online ach Rent Payments with Rentec Direct to learn more.

6. Click Add Vendor

Repeat this same process for as many vendors as you may have associated with your properties.

Additional Tip: 

When posting an expense, always select the vendor from the dropdown menu if they've already been added. Typing the name manually may create a duplicate vendor. 

Add Vendors & Payees While Posting an Expense

If you need to pay a vendor you haven't previously added, you can quickly create a new Vendor or Payee while posting an expense.

In your Rentec Direct account:

1. Click Properties
2. Click on a property
3. Click Post Expense on the Property Card or right-click the property and select Post Expense from the menu.
4. Enter the expense details

5. In the Payee field, type the vendor's name

   System Note: This will save the Payee name. Once the expense is posted, you should update the vendor record to include their full details using the steps in Edit or Delete Vendors.

   Tip: Since the Vendor's full details are not yet entered, be sure to select the appropriate expense Category.