How to Charge an Expense Against a Tenant Deposit

Easily charge tenants for damages or expenses to be covered with a Tenant Deposit using Rentec Direct property management software.

• Move Deposit to Tenant Ledger to cover the charges
• Post Charges
  • Charges to Tenants, such as fees for breaking a lease or unauthorized pets
  • Expenses to the Property that the tenant is responsible for, such as cleaning or repairs from damages

Charges to Tenants

The following steps walk through charging a tenant fees

In your Rentec Direct account: 

1. Click on Tenants
2. Post Charge
   1. Click on the Tenant, then Post Charge on the tenant card or
   2.  Right-click on the tenant and choose Post Charge 
3. Enter the Date and Amount
4. The system default is a 110 Charge. If you wish to customize the charge, choose a Product/Service from the drop-down menu.
5. Enter a Memo and Attach Files as needed
6. Click on Post Charge

Expenses to the Property

When posting an expense to the property, selecting the tenant from the Charge Tenant dropdown will create a charge on the tenant ledger. 

In your Rentec Direct account: 

1. Click on Properties
2. Post Expense
   1. Click on the Property, then Post Expense on the property card or
   2. Right-click on the property and choose Post Expense 
3. Enter the Date, Payment Type, and Check / Ref # as needed
4. Use the dropdown to select the Payee (Mailing Address will default from the vendor). If the payee is not an existing vendor, type the Payee name and Mailing Address
5. Use the dropdown to select the Bank 
6. Select the appropriate Category (such as repairs) and add a memo as needed
7. Enter the Amount of the expense
8. Use the Charge Tenant dropdown to select which tenant ledger the charge should be posted to
9. Attach Files as needed
10. Click on Post Expense 

Pro tip: Once all charges have been assessed to the tenant's ledger, if the expenses were less than the amount of deposit transferred, resulting in a credit balance on the property ledger you wish to refund, follow the steps above for Expenses to the Property, indicating the tenant as the payee to issue the refund.