Section 8 Payment Entry | HUD and Other Subsidized Housing

Entering HUD, Section 8, and other rental assistance payments into your Rentec Direct software is easy and hassle-free! You’ll breeze through the process in no time!

Pro Tip: Before entering payments from Section 8 or other rental assistance organizations, be sure to complete Section 8 Setup | HUD and Other Subsidized Housing to maintain accurate ledgers and reports.

Rentec Direct allows you to document the full deposit received, applying each transaction to the appropriate tenant and property ledgers. 

This article walks you through:

• How to post each payment and adjustment
• Verify your entries' balance with the spreadsheet
• Create a deposit to match your bank account for easy reconciliation

When you receive a payment for subsidized rent, it will most likely include a breakdown similar to the one shown in the sample below, so we will use it as an example of the entry. After entering the individual payments into your Rentec Direct account, you can verify at a glance if the Balance matches the Check Total.

Post Payments Received from HUD / Section 8 (or other subsidized program)

The following steps walk through entering the payments and adjustments indicated on the breakdown. When entering transactions, remember to use the Category dropdown to select the Section 8 / HUD Income Category you created in the  Section 8 Setup | HUD and Other Subsidized Housing

In your Rentec Direct account:

1. Click on Banking
2. Right-click on the (unrecorded) account linked to the deposit account and select Post Income
3. Enter the first line of data from the spreadsheet
   1. Since the amount indicated is a deduction, enter it as a negative number (ex., -1438).
   2. Remember to use the Section 8 / HUD Income category
4. Click on +New Transaction to enter the following line
5. When all entries have been made, verify that the Balance matches the Check Total 
6. Click on Post Income

Create a Deposit

Once all entries have been entered and you have verified that the Balance matches the Check Total, you are ready to create a deposit transaction to match your actual bank ledger for easy reconciliation. This process will automatically move the individual transactions from the Unrecorded Account to the Bank Account as a single deposit in your Rentec Direct account.

In your Rentec Direct account:

1. Click on Banking
2. Right-click on the Unrecorded Account where the transactions were posted
3. Select Make Deposit
4. Check the box next to each transaction included in the Check Total or check the box in the header to Select All
5. Verify that the Total matches the Check Total and Balance from the previous steps