Paying Vendors

• From an open work order
• From a related property
• From a Bank account using the AI invoice and Receipt Scanner or for multiple transactions or properties

Pay a Vendor From an Open Work Order

Expenses paid from work orders automatically post to the property and the designated bank account, with the option to charge the tenant for the expense and/or schedule it as recurring.

In your Rentec Direct account:

1. Click on Summary
2. Click on  the Open Work Orders button
3. Double-click on the Work Order and select Post Expense

4. Select With or Without charges applying to the tenant, and enter the Payment Details. If the tenant is being charged for repairs, select the tenant from the Charge Tenant dropdown

   Tip: If your payee/vendor is not listed in the dropdown, you can type their name directly into the Payee field. Remember to complete their vendor profile later using the steps in Edit or Delete Vendors

5. Attach Files if needed, and check the Recurring box to set a schedule for expenses that occur regularly, such as lawn care
6. Click on Post Expense

Pay a Vendor From a Related Property

Expenses paid from the property automatically post to the property and the designated bank account, with the option to charge the tenant for the expense, and/or schedule it as recurring.

In your Rentec Direct account:

1. Click on Properties
2. Right-click on the Property, then select Post Expense

3. Enter the Payment Details. If the tenant is being charged for repairs, select the tenant from the Charge Tenant dropdown

   Tip: If your payee/vendor is not listed in the dropdown, you can type their name directly into the Payee field. Remember to complete their vendor profile later using the steps in Edit or Delete Vendors

4. Attach Files if needed, and check the Recurring box to set a schedule for expenses that occur regularly, such as lawn care
5. Click on Post Expense

Pay a Vendor From a Bank Account for Multiple Transactions or Properties

This option is perfect for entering transactions from a receipt or invoice, or entries that affect multiple properties or transactions.

In your Rentec Direct account:

1. Click on Banking
2. Right-click on the Bank, then select Post Expense

3. Click on Scan & Attach to enter an expense from an invoice or receipt, or manually enter the Payment Details. Be sure to select the property from the dropdown as needed.

   Tip: If your payee/vendor is not listed in the dropdown, you can type their name directly into the Payee field. Remember to complete their vendor profile later using the steps in Edit or Delete Vendors

4. Attach Files if needed, check the Share with owner box to allow owners to view the transaction in their portal

   Note: Copies of documents automatically attach to transactions entered using the Scan & Attach option

5. Click on Split Transaction to add additional lines or break down a larger entry as needed
6. Click on Post Expense

Frequently Asked Questions

With an active merchant account, you can easily pay vendors via ACH directly through Rentec Direct. See the step-by-step guide: How to Set Up a Vendor to Receive ACH Payments.