Notifications and Reminders | Notes (Legacy)

This help article contains instructions for the Legacy Version of Rentec Direct. More information about the latest version of Rentec Direct can be found here: The Remodel | Rentec Direct’s Newest Software Update

The notes and reminders interface gives you flexible reminder options throughout the program. You can set a one-time reminder or a recurring reminder for any frequency you choose.

Not only will the reminder populate a notification on the Summary section, but they can also be emailed or sent by text to whomever you choose.    
For example, here are a few ideas where reminders might be useful: 
Property Reminders
Replace batteries in smoke alarms, repeat every 1 year. 
Send Joe out to clean the gutters, repeat every 6 months. 
Flush water heater, repeat every 2 years.
Tenant Reminders 
Ask for rental insurance verification, repeat every year.
Evaluate and increase rent, repeat every 1 year.
Send a birthday card, repeat yearly.

Owner Reminders
Request current W-9 form, repeat yearly
Review management agreement, repeat every 2 years.
Send a thank you card, repeat yearly. 

Create a Reminder

In your Rentec Direct account: 

  1. Click on Property, Tenant, or Account.
  2. Right-click on any specific property, tenant, owner, or account and choose Notes & History.
  3. Click add a new note.
  4. Enter the details of the note and click Enable reminders.
  5. Set the reminder settings accordingly. To send by email or SMS, click the appropriate box and enter the receiver's email and/or mobile phone number. 

    Note: To receive a notification on the Summary tab only, do not select email or SMS.
  6. Click Save Changes.

Tip: If you want to test the reminder tool, set a reminder for tomorrow with your email address or mobile number and you should get the notification the following day at 8:00 AM Pacific.

Creating a notification or reminder

System Note: Reminders are only viewable by the subuser who set the reminder and the admin of the account. No other subuser can see these notifications. Sticky Notes, however, can be seen by all users.

More information on Sticky Notes can be found here: Sticky Notes 

Software Notification

Once you have enabled a reminder, you will then get a notification in your Summary notices panel shown in the following screenshot.
Summary Tab reminder notices
Note: Summary reminders are only visible to the subuser who set the reminder and the admin of the account. No other subuser will see these notifications.  

Tip: You can change the default time notifications are sent in the Program Defaults in Settings.  

Text Message Replies

There are three locations to find replies to text/SMS reminders:  

  1. There will be an unread message(s) notification in the Notices section of the Summary page.
    Summary Tab unread message notices
  2. Also on the Summary page, choose Mailbox from the Quick Links at the bottom of your account.
    Summary Tab quick access links at bottom of screen
  3. On Tenants, right-click on a tenant account and select Email/SMS from the menu to see any replies directly from that particular tenant.  
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