Pay Out Separate Management Fees

Rentec Direct allows you to pay out management and placement (commission) fees to one or more managers while accurately tracking each manager's earnings for any selected time period.

While many companies issue a single payment to themselves and distribute management fees through payroll, you can also pay managers directly when your business model requires it.

Before You Begin

Before paying out management fees, make sure the following setup is complete to ensure fees are calculated correctly:

1. Add each Property Manager to your account
2. Create a Management Fee expense category for each manager
3. Add the manager as a Payee
4. Assign each manager to the corrrect property or properties
5. Confirm management and placement fees are set up on each property

Once configured, fees will post automatically based on your selected schedule.

Tip: Review the Property Manager Rents Report before issuing payments to confirm totals. You can also attach it to the payment for reference.

Pay Out Separate Management Fees

In your Rentec Direct account:

1. Click Banking
2. Right-click the bank account and select Pay Property Manager
3. Enter the date range for the fees you want to pay
4. Select one or more managers, or check the box at the top of the column to select all fees
5. Click Next
6. Select the Payment Type
7. Review the payment details
   1. Payee
      1. Defaults to your company name
      2. If paying a manager directly, select their name as the payee
   2. Property
      1. Defaults to None
      2. Leave as None since the transaction is already recorded on the property ledger, which helps avoid duplicate entries
   3. Category
      1. Uses the category assigned in the manager's Payee profile (if available)
      2. If none is assigned, it defaults to your standard management fee category and can be adjusted here if needed
   4. Memo defaults to Management Fees
   5. Amount automatically totals the selected fees
      1. If the amount is incorrect, click the trash can icon to delete the draft
      2. Review the Property Manager Rents report, make adjustments as needed, then restart the payment
8. (Optional) Attach the Property Manager Rents Report
9. Post Expense

Pro Tip: To pay managers by ACH, add them as a Vendor or Payee and select them during payment.

Viewing Payment History

You can review past management fee payments using:

• Property Manager Rents Report
• Category Ledger Reports (include all management fee expense categories)

These reports provide a clear breakdown of fees and payment history for auditing and reconciliation.

Important

Once a management fee has been paid out, it cannot be deleted. Always review totals carefully before posting the payment.