Archive, Reactivate, or Delete a Property
In Rentec Direct you can archive a property to remove it from your active property list while keeping its historical transactions available. You can also permanently delete an archived property and its historical transations when you no longer need them.
Before archiving a property, consider waiting until you've filed taxes for the period you managed it. This helps ensure the property's transactions are included in your tax filings.
To help keep your ledgers and reports accurate, we recommend completing these tasks before archiving a property:
- Move out any tenants living in the property.
- Close work orders
- Post pending transactions
- Reconcile bank accounts linked to the properties.
Archive a Stand Alone Property
Follow these steps to remove a property from your active Properties List and move it to your Archived Properties List.
In your Rentec Direct account:
- Click Properties
- Right-click the property you want to archive and select Archive Property
- You'll be presented with this warning. Click the Archive Property button if you agree
The property's profile and ledger will be removed from your active Properties List and moved to your Archived Properties List.
How archiving property affects your billable units:
Archived units or properties do not count toward your billable unit count unless your archived unit count exceeds 1,000% (10 times) your active unit count. Then archived properties are billed at 1/10th the cost of an active property. It is highly unlikely this would occur during typical use of the Rentec Direct software.
Archive a Multi-Unit Property
Archiving a multi-unit property removes the primary property, all its subunits, and their associated data from new reports. If you only want to archive individual subunits, archive those subunits separately.
In your Rentec Direct account:
- Click Properties
- Right-click the Primary property and click on Archive Property
- Review the warning. If you want to continue, click Archive Primary Property and # of Units
The Primary property, its subunits, and their associated profiles and ledgers will be moved to your Archived Properties List.
Reactive or Delete Archived Property
After you archive a property, you can find it in your Archived Properties List. You can then reactivate the property to return it to your active list or permanently delete it and its historical transactions.
In your Rentec Direct account:
- Click Properties
- Click Property Archives
- Right-click the archived property and select one of these options:
- Reactivate: Moves the property from your archives back to your active Properties List.
- Delete Property: Permanently deletes the property and all related historical transactions.
- If you select Delete Property, review the warning carefully. If you want to continue, click Delete Property to confirm.
Important Note: Deleting a property is permanent. Make sure you no longer need the property's historical transactions before confirming.