Adding Properties (Add a Property)

[NOTE:  Prior to adding your first property, we recommend you follow the order on your Welcome Screen and review the Quick Start Guide.  The order in which you enter information will affect the flow of information across the system and skipping steps could create extra work to correct later.]  
Click on the Properties tab and choose Add a Property at the top left of the screen.

Enter the details for your property and be sure to indicate if the property is a multi unit property and how many
  units  in that property.  This will trigger subunits to be generated . Few fields are actually required; however, the more information you enter, the more the system will work as designed as these settings interact and affect other areas of record keeping, subunit set up, flow of transactions across Tabs and Ledgers, etc...  With this in mind, w e recommend the following fields be defined at initial setup:
  • Enter the Default Rent and Default Security before placing a tenant into the property
  • Assign the default income bank account and default expense bank account and set management fees
  • If you are a PM subscriber and added owners, and/or property managers, assign them to the property being created
NOTE:  The system allows you to create  custom fields which would be useful when creating custom forms and keeping important property information easily accessible.  However, those can be added after the property has been added.  

If you anticipate tracking management fees for your property and would like the program to automatically calculate and post those fees, you will want to be sure to establish the management fee structure prior to placing a tenant in your property. To read more about automated management fees, CLICK HERE.  

After you click on the Add Property button, you will be taken to the Marketing Information page.  This page can be completed later if desired.  

After you create your first property, it will appear in the Properties tab:

There are many ways to navigate to the property information or ledger:    

The properties rolling balance is a link which gives you details of every transaction related to this property in a general ledger format. To enter a ledger, you can mouse-over the address or click on the balance on the right-hand side. This general ledger is also available to the owner in their portal.  The 3 icons on the right are quick links for posting income and expenses, and opening the drop down menu providing more functions for the property.  You can also right click in the gray area (two finger tap for Mac users) to find the same menu as the icon.  

Additionally right from this screen you can place a tenant in this property by choosing "place new tenant" highlighted in the middle of the screen or from the drop-down menu. 

Also See: Tenant & Property Starting Balance

Also See: Multi-Unit Property
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