Add Owners (PM Accounts)

Rentec PM is designed to manage properties owned by individuals or entities (such as LLCs). Adding an Owner allows you to automate payments, generate owner-specific reports, provide secure Owner Portal access, file 1099s, and more.

While only minimal information is required, entering complete Owner details upfront helps you get the most value from automation, reporting, and communication tools.

Add a New Owner

As you enter the owner's information, hover over the "?" icons for more helpful information about the field.

In your Rentec Direct account: 

1. Click Owners
2. Click + Add Owner
3. Enter Owner details

• If both an individual name and a company name are entered, the company name will be used on reports and correspondence

4. Enter the owner's Contact info

• Email address
  • Required for email communications through the software
  • Required to enable Owner Portal access
  • Used for automated ACH payment notifications and scheduled reports
• Mobile phone number
  • Required to send sms text messages through the software
• Address
  • Required if ACH (online) payment information will be entered

5. Enable Owner Portal Access (optional)

• Check Enable Owner Portal
• Enter a password or click the circular arrow icon to generate a temporary password
• Click Save to store the password

6. Send the Owner Portal welcome email (optional)

• Check the Email to the owner box to send login information automatically
• The email includes the owner's username, password, and links to download the mobile app

• Let the owner know to watch for the email so they can log in successfully or share a link with them  Owner Connect for iOS (Apple Devices) or Owner Connect for Android

  System Tip: The email sent to owners is a customizable template used for all owners. Click on Edit template to view or update the message being sent. Learn more here: Customizable Portal Welcome Message

7. Enter Pay Payment info

• Select the Payment method you want to use to pay the owner
• Choose the From account (Which of your bank accounts disbursements are paid from)
• Enter the owner's Bank routing and Account numbers for ACH deposits

8. Complete Custom fields (optional)

• Fill in any custom fields you've created that apply to the owner

• Custom fields can automatically populate into leases, forms, letters, and messaging templates, and are searchable using the Global search tool.

  Learn more: Custom Fields

9. Save changes

FAQs

What are Custom fields?

Custom Fields allow you to create fillable data fields for Owners,  Properties, and Tenants. Once created, they can automatically populate data in communications such as Custom Forms, Message Templates, and the Custom Mailing Manager, and be included in searches using the Global Search Tool.

What other purposes is the owner's email used for?

The owner's email address is used for:

• Owner Portal access
• Automated Email Notification of Payment via ach (Owner Disbursement)
• Scheduled Automated Email Reports
• Sending Email Messages to Owners through the Rentec Direct software

How many owners can be assigned to a property?

Rentec PM supports one ownership entity per property. The owner portal, reports, statement, and 1099 features are tied to this designation.