Online Applications, Fees & Screening Reports

Within your Rentec Direct property management software, you have the ability to create a website or use your own domain,  accept online rental applications and fees, run tenant screening reports, market your property to the most popular syndicated sites, and add new tenants. 

The information below is an overview in the suggested order. The first three steps require setup or applying for authorization or access.  Each blue item below is a clickable link to instructions and more information about the topic. 

Build Your Own Website

Rentec Direct property management software provides you with the option of creating a website as a feature of your account. Your website can provide information about your company and list your available rentals with links to apply. This makes it convenient to simply direct potential tenants to your website or send them a link.
The following steps will get you started on building your own website.
In your Rentec Direct account:
  1. Click on Settings
  2. Under Program, select Website & Branding
  3. Create a Web Address
  4. Upload Your Logo
  5. Edit and Publish the Home Page, About Us and Contact
Once your website has been created, the available rentals can be seen on the Home Page
Click on this link for more information on how to create your own website Build Your Own Website.               
If you would like to use your own website to list available rentals, click this link Using Your Own Domain For Your Website

Receive Application Fees

If you would like to be able to process online financial transactions, you will need to apply for a merchant account through your Rentec Direct account. Online financial transactions can include accepting online application fees, rental income, paying vendors, and, for Rentec PM clients, owner contributions and disbursements. When applying for a merchant account, you will have the option of ach and credit/debit card or ach only. If you would like to accept online application fees, make sure to select ach and credit/debit card as a card is required for the applicant to pay the application fee. 

Click on this link for more information on applying for a merchant account Online Payment Processing - Overview

Note: Most merchant applications are approved the same day and set up with Rentec Direct the next business day.

Ordering Credit Reports

Getting set up to run credit reports requires a quick application right through your Rentec Direct property management software.

The following steps will walk you through accessing the application to order credit reports.

In your Rentec Direct account:

  1. Click on Reports
  2. Select Screening Reports
  3. Under Ready to Order Credit Reports, click on "CLICK HERE" to complete your application 

Click on this link for more details on completing your application to order screening reports Tenant Screening | Credit, Criminal, Eviction, SSN Validation

Note: We can have you set up to pull credit report cards within 24 business hours.

Create Your Online Application and Establish Your Application Fee

Now that you've set up your website or used your own domain, applied for your merchant account, and run screening reports, it's time to set up your application. This is where you are able to select default questions, create custom questions, and add personal application instructions. Be sure to scroll to the bottom of the application to enter your application fee amount.

The following steps will walk you through accessing your online application set up.

In your Rentec Direct account:

  1. Click on Settings
  2. Select Rental Applications, under Program
  3. Indicate your preferences and Fee
  4. Click on Save Changes
Note: Your account will be charged for the credit card processing fee, and you in turn can decide if you would like to increase your application fee to help absorb the cost.
For more information, click on the following links:

Marketing or Advertising Your Property 

Enabling the marketing or advertising of your available property is a breeze in your Rentec Direct account. Rentec Direct is the first property management software to incorporate ChatGPT technology into the marketing process of property management software. Using the ChatGPT AI listing generator, the basic information you've entered about your property can automatically be crafted into a brilliantly written marketing description.

Click on the following link for more information about the AI listing generator New Feature: Instant Property Descriptions For Rental Listings

The following steps will walk you through enabling marketing for your properties.

In your Rentec Direct account:

  1. Click on Properties
  2. Right click on the property and select Marketing Info
  3. Enter all details, search criteria, and photos (It's important to select the Search City from the list on the dropdown), lease information, as well as photos of your rental

For more information on marketing your rental, click this link Marketing Your Rental Through Online Listings

When you get to the bottom, you'll notice three options:
  1. Publish Online Listing - This changes the status of the property and will show it as available on your website. If you are accepting online applications, they will need to be checked
  2. Accept Online Applications - This must be checked if you would like to receive applications online using the rental application available in your Rentec Direct account
  3. Enable Syndication - This option will send your listings to third party sites such as Zillow, Trulia, If you only want the property listed on your website or don't want to list your rental on the syndicated sites, uncheck this option

For more information on syndicated sites, click this link Syndicated Sites

Sending a Link to Your Application

When you have a person interested in your available property, you can either provide them with your website to apply or send them a link to the application.

The following steps will walk you through how to access the link that will be sent out.

In your Rentec Direct account:

  1. Click on Properties
  2. Right click on the property and select Marketing Info
  3. Scroll down to the bottom under Resources and click on This Property's Public Page for the specific property or All Public Listings for all available properties
  4. Copy the web address from your toolbar to email the applicant

Accessing Completed Applications

When an application has been submitted, you will receive an email alert letting you know, and a notification will be indicated on your summary page. For Rentec Pro users, the email will be sent to the administrator or owner of the account; for Rentec PM users, the an email will be sent to the marketing manager designated in the property profile.
The following steps will walk you through how to access the application.
In your Rentec Direct account:
  1. Click on Properties
  2. Click on Applications, below Properties
  3. Click on the Application
  4. When reviewing the application, you can order Background Checks on each applicant, approve or decline the application, add applicants as tenants, and place them in the property 

Click here for more information on Managing Rental Applications

Did this answer your question? Thanks for the feedback There was a problem submitting your feedback. Please try again later.